ScanSnail 🐌

Scan-to-email that actually works.
Secure email delivery for copiers, with on-site setup and ongoing support.

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Why Scan-to-Email Keeps Breaking

Copiers were never designed for modern email security.

Microsoft and Google change requirements. Passwords expire. Firmware falls behind. The result is silent failure.

ScanSnail shields your copiers from all of that.

How ScanSnail Works

1️⃣ On-Site Setup

We visit your office and configure each copier to use ScanSnail. No screenshots. No guesswork.

2️⃣ Secure Email Relay

Copiers send scans through ScanSnail using simple, stable SMTP instead of fighting Google or Microsoft directly.

3️⃣ Ongoing Protection

We monitor delivery, fix issues remotely, and update settings when email platforms change.

What’s Included

  • ✔ SMTP service designed for copiers
  • ✔ TLS-encrypted delivery
  • ✔ Simple authentication
  • ✔ Delivery retries and logs
  • ✔ On-site copier configuration
  • ✔ Monitoring & failure alerts
  • ✔ Remote troubleshooting
  • ✔ Configuration updates over time

Configured by ScanSnail 🐌

Every copier we touch is clearly labeled and documented.

When users or vendors ask “who set this up?” — the answer is ScanSnail.

Simple Pricing

Flat monthly pricing. No per-email fees. No surprises.

Per Copier

$25 / month

  • SMTP service per device
  • Monitoring & support
  • Remote fixes included

One-time on-site setup fee applies.

Per Location

$250 / month

  • Unlimited copiers at one site
  • Centralized monitoring
  • Priority support

One-time on-site setup fee applies.

Copier dealers and MSPs: volume and white-label pricing available.

Frequently Asked Questions

Yes. All email is sent using encrypted TLS connections and locked down specifically for copier use.

ScanSnail supports HIPAA-friendly configurations and can work with encrypted delivery options. Compliance ultimately depends on usage and recipient handling.

Most major brands including Ricoh, Canon, HP, Xerox, Konica Minolta, Sharp, and others.

We detect failures, investigate, and fix issues remotely whenever possible — often before users report them.

Get Started

Want scan-to-email to stop being a problem?

📧 Email: [email protected]
📞 Phone: 320-440-4196